Accounting

AccountingX Reports & Z Reports

X Report

X Reports are snapshots of the turnover from the same cash register session. The start date always corresponds to the time of the last cash register opening. They can be generated at any time and as often as desired. The data is not reset during generation.

Use X Reports to view reports after shift changes or at specific times of day, for example.

To generate an X Report, go to the POS module in the POS App and click on Generate X Report.

Note: An X Report can only be generated as a receipt with a connected receipt printer. There is no digital version.

Z Report

Z Reports correspond to a final report that is generated when the cash register is closed. It cannot be triggered manually, but is generated automatically when the cash register is closed.

The "Z" in the name is the last letter in the alphabet and represents the end of the day. Use Z reports to close the cash register at the end of the day.

To generate a Z Report, go to the POS module in the POS App and click on Close Session. Confirm your selection with Confirm.

Note: A Z Report can only be generated as a receipt with a connected receipt printer. There is no digital version.

The following variables can be found in the X and Z Report:

Device -- The name of the cash register stored in the

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Report from
The start date of the report, which corresponds to the last cash register opening.
Report until
Indicates the date the cash register was closed and is shown as open for X reports.
Created at
The time when the report was generated.
VAT ID
Corresponds to the tax number that can be stored in the event settings.
Sales
Stores the total sales including fees and cancellations. The system fees have not been charged yet.
Taxes
Deposits the share of taxes.
Payment Methods
Allocates the sales to the different payment methods. These are Credit Card, EC Card, Cash.
Cancellations
Stores the percentage of cancellations. The value corresponds to the cart total of the cancelled transactions.

AccountingSessions

You can find an evaluation of the sessions in the dashboard via the tab POS. Click on the name of a desired cash register to view the reports.

All cash register sessions are clearly listed in tabular form in the Sessions module. Use this overview to track revenue and cash register usage.

Learn more about the individual columns:

# -- By numbering each session, you can more easily track data and discuss it internally.

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Period
The period indicates opening and closing of the cash register. Both dates are automatically entered after the cash register has been manually opened or closed.
Opening balance
In order to accurately track the cash flow, the cash balance can be stored when the cash register is opened.
Collected
Indicates the sum of receipts from the period. Percentages are used to highlight in color by how many percent the receipts differ from the previous session.

AccountingJournal

You can also find the journal via the POS module in the dashboard. Click on the name of the desired POS to view the reports.

Use the journal to get an overview of all sales, cancellations and sessions even without a cash register. You can follow live which actions were made and you can filter out when they took place afterwards. Every action of the POS application is recorded. In the overview, tags help to quickly classify these actions. The journal is arranged chronologically and starts with the latest action.

Learn more about the individual columns

Type -- Tags help to mark and color code the action. There are predefined tags for each action. They show what payment method was used (cash, debit, credit card), what action was taken (sale, cancellation) or if a session was closed or opened.

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Time
With the time you can track when the action was done.
Reference
The reference corresponds to an individual ID of the action and helps with recognition or storage.

AccountingStatistics

The POS Statistics section of the Dashboard provides you with a clear view of your key performance indicators for the selected POS. The display is similar to the view in the Statistics module of the Dashboard.

Note: The statistics via the POS module only show the values generated by the respective POS. Figures from other cash registers or from online sales are not included.

Filter statistics

In the upper part of the page you can set the time periods of the statistics. Use the buttons on the right to switch between periods, such as a weekly, monthly or quarterly view. In the middle you can also select an exact date. You can filter individual statistics periods via "Individual". Read statistics In the upper left corner of each chart you will find the key figure (e.g. tickets or sales) as well as the time period it refers to. In the upper right corner there is a reference value that refers to the same period of a previous period. For example, if you look at the sales from the month of February, the sales from January are displayed in gray. Above this display is the percentage change between the two values, which is highlighted in color.

Statistics

Turnover -- The turnover statistic shows you how much income you have generated with the POS sale of tickets and products in the selected period. Revenue is gross revenue, including adjusted outer charges, which is the total revenue you generated.

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Tickets
This chart is a summary of your tickets that you sold via POS or generated as a free ticket during the selected period. Only tickets with a "valid" or "detailsrequired" status are counted, so no "invalid" or "reserved" tickets. More information about ticket statuses can be found here.
Shopping Cart (Average)
This chart shows you the average shopping cart value of your POS transactions. Only successfully completed transactions are counted.
Time of Day
This chart shows how your POS sales are distributed over days of the week and times of the day. Higher values are highlighted in color.

Discount statistics

Using the Discounts section in the POS module of the Dashboard you can view the statistics of used discounts. The overview is displayed in charts similar to the statistics charts and can be read in the same way.

The discounts displayed in these statistics do not include coupons or vouchers. Instead, volume discounts and POS discounts are shown that were previously stored in the event settings and redeemed via the POS system.

One chart is displayed for each discount. The chart shows the usage figures over time of this discount. This allows you to see how often discounts have been used in your POS.

AccountingExport data

All data generated from a POS cash register can be exported as a .csv file so that you can evaluate it internally and share it with your colleagues. In the Export data section of the POS module, simply select the period for which you want to generate the export and click Generate. You will then receive a .zip file with five different .csv files:

Cancellations -- This export lists all cancellations from the selected period. The list will show you the exact time, the checkout, a cancellation voucher number and the reason.

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Journal
The Journal export lists all actions of the cash register from the searched period. This export corresponds to the same overview as you can find in the Dashboard via the Journal view. Here you will see the type of action, the date, and the checkout.
Order Discounts
The Order Discounts include all discounts that were redeemed at the POS checkout. No transactions are listed, only the discounts themselves. In the export file you can see the date of redemption, the POS and the discount.
Order Items
The items list shows all tickets and products that were sold through the POS. If the items are from one transaction, they will be added up in the list. In the export you can see the date of the transaction, the cash register, the item and the corresponding quantity.
Orders
The orders are each transaction that took place at the POS cash register. Each of these transactions is displayed with date, checkout, document number, basket value and a cancellation info.

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